email organisation in 15 minutes a day

Earlier I mentioned my hatred of email as it takes so much away from my worktime. So I have been experimenting with the following scenario

Organisation in 15 minutes a day

Morning – 5 minutes

Turn email on.

Check emails answer urgent emails flag all others for follow up.

Answered emails to be filed by folders within your email program.

Delete all spam, newsletters and notifications.

Turn email off

Lunchtime – 5 minutes

Turn email on.

Answer follow up emails that were flagged in the morning.

Once answered file them by folders within your email program.

Delete all spam, newsletters and notifications.

Turn email off.

Late afternoon – 5 minutes

Turn email on.

Answer follow up emails that were flagged at lunch as well as all other oustanding emails.

If running an internet store print or mark all orders received that day. Pack and fulfill all orders ready for morning dispatch.

Once emails are answered file them by folders within your email program.

Delete all spam, newsletters and notifications.

Turn email off.

It’s working out quite well. Store orders are being fullfiled on the day they were received, emails are being answered in a timely manner and filed once answered.

People are realising I am not at their beck and call 24 hours a day which is making them treat my business more like well, a business. Previously when I would answer all emails straight away if I was out for a meeting or away from my computer for a few minutes I’d then be getting irate messages as to why I hadn’t got back to them straight away. Now that all messages are being scheduled they are less demanding and knowing that this is a business and not someone’s hobby.

Try your own 15 minute organisational experiment and see how you get on, am sure you will be surprised with the results.

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